Privacy Policy

Policy Details

Last updated: [28/09/25]

This Privacy Policy explains how OuterCircle (“we”, “our”, “us”) collects, uses, shares, and protects your personal data when you use our website and/or application(“Platform”). We are committed to respecting and protecting your privacy in accordance with UK data protection laws, including the UK GDPR and Data Protection Act 2018.

1. Who We Are

  • Controller: OuterCircle

  • Contact: outercircle-outer-circle.uk

  • Address: 71-75 Shelton Street, wc2h9bh

We are responsible for deciding how your personal data is processed.

2. What Data We Collect

We may collect the following types of data:

  • Account Information: name, email address, username, password.

  • Profile Data: bio, photo, interests, community contributions.

  • Usage Data: pages visited, features used, log data, device/browser details.

  • Communications: messages sent within the community, feedback or support queries.

  • Cookies & Tracking: see Section 7 below.

3. How We Use Your Data

We process personal data for:

  • Providing and managing your account.

  • Enabling participation in community discussions.

  • Moderating content and maintaining a safe environment.

  • Improving and developing our Platform.

  • Communicating with you (e.g., updates, support).

  • Legal and compliance purposes.

4. Legal Bases for Processing

We process personal data under the following legal bases:

  • Consent (e.g., for marketing emails).

  • Contract (to deliver the Platform’s services).

  • Legitimate Interests (e.g., to prevent misuse or improve services).

  • Legal Obligation (e.g., to comply with regulatory requirements).

5. Sharing Your Data

We may share data with:

  • Service providers (hosting, analytics, security).

  • Legal authorities, if required by law.

  • Other community members, but only to the extent you make data public in your profile/posts.

  • Partner companies, where we may sell or license data (such as aggregated, anonymised, or in some cases identifiable information) to businesses for purposes including recruitment, marketing, or industry research.

6. International Transfers

If we transfer your data outside the UK, we will ensure safeguards are in place (e.g.,adequacy decisions or standard contractual clauses).

7. Cookies & Tracking

We use cookies and similar technologies for:

  • Essential Platform functionality.

  • Analytics and performance.

  • Personalisation.

You can manage cookie preferences in your browser settings.

8. Data Retention

We retain personal data only as long as necessary for the purposes set out in this policy.

Inactive accounts may be deleted after 6 months.

9. Your Rights

Under UK GDPR you have the right to:

  • Access your personal data.

  • Request correction or deletion.

  • Object to processing or restrict processing.

  • Withdraw consent (where consent is the basis).

  • Port your data.

To exercise these rights, contact us at [email protected].

10. Security

We implement appropriate technical and organisational measures to protect your personal data, but cannot guarantee absolute security.

11. Contact & Complaints

If you have questions or concerns, contact us at [email protected].

You may also lodge a complaint with the Information Commissioner’s Office (ICO):

www.ico.org.uk.